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Office Space or Cloud Space: How to Choose?

By: Total Computer Solutions

cloud space

When starting or operating a business, you must make a lot of decisions. One of the most important involves the most effective use of resources, and that includes decisions regarding your office. In the cloud, it is possible to access many different types of software and server options. If your business requires a lot of work on location and little time in the office, a cloud option may be best choice. However, when deciding to adopt the cloud, the following advantages and disadvantages should be considered:

FREE Guide: The Complete Roadmap to the Cloud for Your Small Business

Reduced Cost

Reducing costs is one of the most significant advantages of moving to the cloud. Our experience has shown that, in some cases, this is true. In other cases, the cost is similar or even slightly higher than building out servers on-premise, but the improved up-time and availability of applications and data can easily justify the added expense. Included savings are the cost per square foot of the space currently occupied by your servers and power saving times two for first running the servers and then cooling the air that they heated. Other considerations are the actual costs associated with purchasing server hardware and the maintenance of the server hardware over the life of the device. The reduced cost question is more complicated than it seems, and it is wise to engage a firm with extensive experience to review cloud option and determine the optimal fit.

Ease of Access

The cloud has immense ease of access through mobile devices, tablets, netbooks, laptops, or desktops. Usage is virtually unlimited and is available anywhere with access to the Internet. Which enhance the service, by Cloud providers are responsible for updates and maintenance. This means that you can focus on what you do best – running your business. Ask yourself: "Will I be spending more time out of the office or in-office?" If the answer is out of the office, the cloud may be highly beneficial because of the potential increased access options. 

Potential Downtime

As noted, to use the cloud, you must have access to the Internet. However, the Internet is not infallible, and, at times, there is no available connection. When these situations occur, you will be unable to access the cloud. It is a good idea to compare potential cloud providers and their average rate of downtime, then determine if this rate is acceptable to you. Not only will you need to be aware of Internet outages and problems, at times, but the cloud provider may also experience problems, which may make the services inaccessible to you. First, you need to ask potential providers: "How often per month do you experience downtime, and why does it occur?" Once you have the answers, you will need to decide if this risk is acceptable. Cloud providers know that their clients want to access their data and seek to minimize downtime possibilities. If the primary problem appears to be related to the Internet, it may be a good idea to have a backup Internet provider.

Security Issues

With the advancement of technology, one of the greatest concerns mentioned by users is security. All data and information stored on the Internet are at risk of being stolen or misappropriated in some way. This may be through a disgruntled employee (either your own or the cloud provider) or  an external source, such as a hacker. A reputable cloud provider is necessary for the greatest protection. Ask potential providers about their layered security and procedures for protecting data. Then compare the options to determine the optimal fit for your organization.

There are many decisions associated with starting a business. Contact us to see how we can help. New call-to-action