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4 Inexpensive Security Tips for Law Firms

By: Jessica Clifford

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TruShield, an IT security company, stated in 2015 that the legal industry was the number two most targeted industry for all cybercrime. In 2016, small law firms became the most targeted industry. It seems to only get worse for the legal industry.

These statistics might be surprising, but law firms are a very attractive industry for hackers. First, they are always sending crucial information via attachments through email. This gives hackers an entryway for realistic phishing emails. Secondly, they historically have weak protection against cyberattacks. So, when firms are hit with Ransomware, they usually make a large payment to get their information back.

FREE Guide: Everything You Need to Know About Network Security

The ABA Journal states that many clients are becoming knowledgeable about these security risks. Some think it is best to test a law firm’s security, before agreeing to work with them.

Establishing a secure network usually involves updating or adding layers of security software, which unfortunately can be expensive. This is where the problem lies: how to get the enhanced security you need while working on a small budget. It may seem impossible, but there are a few nearly free preventative measures to boost any size law firm’s security standards. Read the security tips for law firms below.

  • Create an Incident Response Plan

Many organizations do not put in the time they should to create a plan so that they are ready when an incident, like the one stated earlier, occurs. However, setting up a plan with short and precise language can help direct everyone to do what they need to do, to get the company running back the way it once did. There are four main steps when setting up your disaster recovery plan.

  • Define the specific data files that would be devastating to lose
  • Perform an audit to find out how at risk your company will be if a disaster strikes
  • Disseminate the information to all of the employees, and make sure each person knows their role in the recovery process
  • Practice! A plan that is untested is not a good idea.

Tell me more about creating an incident response plan.

Another inexpensive way to protect your company is through backing up your critical information. The last thing you want is for your client’s information to be held hostage from you. That is why during a Ransomware attack, your firm can stay safe by having an extra copy of your client’s essential data.

There are a few different ways your company can backup information, such as a dedicated backup software, a Network Attach Storage (NAS), or one of the many Cloud-based backup services. A combination of these also works well.

All of these services have pros and cons, and some are better for certain companies. Have your firm do a little shopping, and make the most informed decision. For more information on backing up data to prevent Ransomware, check out this blog post.

  • A Few Things You Shouldn’t Do

Many companies think they are making work more efficient by doing certain things that are essentially a security risk. Including:

  • Giving free devices to attorneys without managing them
  • Using too frequent mandatory password changes
  • Not insisting that everyone learn about IT security, but instead leaving security to the IT professional
  • Know What to Do if You Click

We all make mistakes, some bigger than others. If you click on a malicious link, there are things that you can do to improve the situation. There are four important steps to follow after that pop-up loads on your screen, or you suspect that you are infected.

  • Shut down your computer immediately. Do not try to sign off or restart, hold the power button for five to seven seconds to shut-down
  • Call your IT professional to check out your machine if you are not comfortable diagnosing it yourself. Disconnect from the network then once you have your computer back up and running, complete a full security check to make sure malware is not found
  • Begin to back up your data if you weren’t before
  • Change all of your passwords. Try using a password manager if you need help to remember them

If the malware found on the computer or you are just not sure, then you should take it to an IT professional. Tell me more detailed information on this workstation security and saftey tips for law firms.

For More Security Tips for Lawyers

These four safety measures are important and inexpensive ways to keep your security standards up to par with your client’s desires. If you would like more information about inexpensive security tips for lawyers read this. Total Computer Solutions offers free, no obligation consultations to assist you. Call 336.804.8449 to be contacted by a representative.

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